Organise your lists
Categories, colours, favourites and order — make the Lists page your own.
Favourites
Tap a list’s star to mark it as a favourite. Favourites always stay at the top, in the sidebar and on the Lists page.
Categories and colours
In Lists, use Manage categories to create groups (with an emoji and name) and file lists by theme. Each list can also have a highlight colour — a coloured stripe on the card. Change the category or colour in Edit list or via the card’s context menu.
Reorder
On computer, drag lists to reorder them or move them between categories. On phone, turn on Reorder mode (in the Actions menu) and drag by the handle.
List or grid
On computer you can switch between the rows view (compact) and the grid view (cards), top right. You also have quick filters All / To do / Done and a global search across lists and items.
Each list’s menu
Right-click a list (on the phone, press and hold) — either on the Lists page or in the sidebar — for the list menu:
- Open list and Add to favourites.
- Change category…
- Duplicate list — a copy of your own with the sections and items, but nothing completed. Handy to repeat a list without touching the original.
- Save as template — the structure becomes available in New list so you can reuse it whenever you want.
- Open linked notebook, Archive list and Delete list.
Tip
On a list shared by someone else, the menu shows Leave shared list… instead of delete — and you can keep a copy before leaving.