Everything Totil
can do
From the simplest shopping list to tracking a whole team project, Totil grows with you. Here is the full map: what you already use every day, and what you can switch on whenever you need more.
Simple from the very first minute
No manuals, no setup. The essentials come ready to go, and work the same way on every device.
Sign in without a password
Get a magic link or a code by email. Nothing to remember, nothing to lose.
Web app and installable app
Use it in the browser or install it as an app: on your computer, phone or tablet.
Works offline
Keep using it without a connection; everything syncs on its own once you are back online.
Portuguese and English
The language adjusts automatically to your browser, with a manual switch too.
Comfortable to use
Readable text and large, easy-to-tap buttons, with no fuss.
Real time
Changes show up instantly on all your devices and for anyone you share with.
Accessible to everyone
Keyboard navigation, good contrast and a visible focus state throughout the app.
Swipe gestures
Choose what happens when you swipe a task left or right.
The heart of Totil
Create lists for anything: groceries, medication, household chores, a whole team project. Each task can carry as much or as little detail as you need.
Each task, your way
Write just the essentials, or add a note, date, time, label, assignee and reminder. Totil adapts to whatever level of detail you need in the moment.
- ✓A flexible "When": just the day, day with a time, or a period with a start and end
- ✓Daily, weekly, monthly, yearly or custom recurrence
- ✓Steps inside the item, like a checklist
Sections within a list
Group tasks by theme — for example, "Bathroom" and "Kitchen" in a shopping list.
Drag to reorder
Drag tasks and sections into the order you want; with many sections, a dedicated mode collapses everything so they fit on one screen.
A note per task
Add details, an address, a phone number: whatever you need to remember.
A flexible "When"
Choose just the day, the day with a set time, or a period with a start and end.
Recurrence
Daily, weekly, monthly, yearly, or on a custom interval. They renew on their own.
Lists that start over
The whole list goes back to the start at the frequency you choose — the weekly clean, the shopping, the monthly routine.
Custom labels
Set your own label levels, names and colours.
Task assignee
Assign each task to a person, on shared lists.
Steps and sub-tasks
Break a bigger task down into a checklist of smaller steps.
Reminders at the right time
Get an alert on the exact day and time you choose.
Search and filters
Find any task by text, status, label or assignee.
Archive and recycling
Archive what is no longer urgent; anything you delete stays recoverable for 15 days.
List templates
Start with 4 ready-made templates — Medication, Groceries, Household, Appointments — or create your own.
Duplicate list
Create a copy of any list, ready to adapt, in a single tap.
Save as template
Turn a list you already have into a template, ready to reuse every time.
Quick context menu
Long-press or right-click brings up the most used actions for each task straight away.
Complete in bulk
Check or uncheck the whole list — or just one section — at once, with an undo option.
Clickable web addresses
A link typed into a task becomes clickable and shows by the site name, not the whole address.
History for every task
See who changed what and when: status, label, date, assignee.
The same list, seen in different ways
Switch views without losing any information. Each one shows the same work from a different angle.
Control Center
A board per list with three columns: To do, In progress and Done. Drag tasks around (or long-press on your phone) and always see what is left.
- ✓Drag between columns, on your phone or your computer
- ✓Custom columns per list PRO
This week's shopping
To do 2
Olive oil and rice
Detergent
In progress 1
Seasonal fruit
Done 2
Bread
Milk
Pro views, for managing more than a shopping list
| Title | Status | Label | Assign. | Date |
|---|---|---|---|---|
| Send proposal | Done | High | AM | 3 Jun |
| Review contract | In progress | Medium | JS | 10 Jun |
| Schedule meeting | To do | — | RC | Today |
Preparation
Execution
Always know what is on for today
The home panel brings together everything that needs your attention. Dated tasks show up on the calendar on their own, and you can sync with Google or Outlook.
June 2026
Good afternoon, Maria 👋
Monday, 15 June
2
Overdue
5
For today
8
This week
14
To do
In focus
Fasting blood tests
LateConfirm the dentist
TodayLast 7 days
Daily panel
Overdue, due today and done this week: your day at a glance.
A "Focus" view
The tasks that really need your attention right now, gathered in one place.
Last 7 days chart
Track your progress across the week, visually.
Monthly calendar
Dated tasks show up on the calendar on their own, with no effort at all.
Agenda by time frame
Today, Tomorrow, This week and Next week boards, always within reach.
Automatic sync
Connect to Google Calendar or Outlook and keep everything mirrored both ways.
Subscription by link (ICS)
Subscribe to your calendar in Apple Calendar or another app, with a simple link.
Quick creation with a date
Add a dated task straight from the calendar.
Notes that talk to your tasks
A digital notebook with tabs, pages and rich text. Link a note to a task and open the context with a tap.
Rich text, however you need it
Headings, checklists, tables, quotes, images and video. Flag what matters, an open question or a task, and find it all later through search.
- ✓Colourful tabs, pages and subpages
- ✓Flags: important · question · task
- ✓Version history, to recover older edits PRO
Quick note
A new page, open and ready to type, in a single tap — without choosing where to file it.
Coloured tabs
Organise your notebooks by topic, with a colour of your choice.
Pages and sub-pages
Build a tree of pages, as deep as you need.
Move between notebooks
Move a page to another notebook as it grows; sub-pages and links come along.
Rich text
Headings, checklists, tables, quotes, images and video, all in the same note.
Content flags
Flag what is important, an open question or a task to do.
Search across all the text
Find any note by its content, not just its title.
Mind maps
Organise ideas visually, in nodes linked to one another.
Version history
Recover an earlier version of any page, at any time.
Linking with lists
Link a task to a notebook page and open the context with a tap.
Notebook sharing
Share a whole notebook with someone else, just like you share a list.
Sharing that follows the group
Whoever joins the group gets access on their own; whoever leaves loses it.
Invitations you accept
Shared lists and notebooks only enter an account once accepted.
For the family and for the team
Invite by email or contact, organise people into groups, and share lists and notebooks. Everyone sees who did what, in real time.
Always know who did what
Check-offs show up live for everyone. Each task shows who completed it, and you can assign a person to each task.
- ✓Invites by email or by contact
- ✓Contact groups, to invite everyone at once PRO
- ✓A notification centre with requests, invites and activity
Shopping List
Shared with Ana and João · 2/6 done
Bread
👩Milk
🧔Seasonal fruit
Detergent
🧔Olive oil and rice
Coffee
TodayList sharing
Invite anyone you like to view or edit a list with you.
Invites by email or contact
Send an invite even to someone who does not have a Totil account yet.
Invite link
Create a link to invite someone however suits you best — for one person, once.
Invite without waiting
Add a still-pending contact to groups and shares: it all reaches them once they accept.
Contacts and groups
Organise the people you work with into groups, to invite everyone at once.
A "completed by" tag
Each task shows who checked it off, with name and photo.
Notification centre
Contact requests, invites and recent activity, all in one place.
Recent activity
Track what changed on a shared list, with date and author.
Public read-only link
Share a list for viewing, without the other person needing an account.
Push and email alerts
Get notified even with the app closed, by push or by email.
The app adapts to you
Your profile, your notifications, your time zone: all in one place, and your data always available to you.
Profile and avatar
Your name and photo, visible to anyone who shares lists and notebooks with you.
Your own time zone
Reminders arrive at the right time, wherever you are.
Notifications your way
Choose what you get by push, by daily email, and by shared activity.
Appearance: dark mode and colour palettes
Dark mode and a choice of colour schemes, for everyone.
Export your data
Download everything you have saved, at any time, in compliance with GDPR.
Delete your account
Permanently delete your account and your data, whenever you want.
More power, as the work grows
Switch on only what you need. Each Pro feature is turned on separately, on the "Pro Features" page. Ideal for anyone managing projects, teams or a whole organisation.
Edit or view only
Share a notebook for reading only, without letting anyone write in it.
Custom labels
Your own levels and colours, per account or per list.
Assignee per item
Assign tasks on shared lists and filter by person.
Steps and sub-tasks
Checklists inside each item, for bigger tasks.
Table view
Every field in a table, with filters and CSV/Excel export.
Import from a spreadsheet
Bring a plan built in Excel or CSV into a list, with a ready-made template.
Gantt view
A timeline with start and end dates, draggable, per section.
Customisable kanban
Your own columns in the Control Center, per list.
Task history
Logs who changed what and when, on every item.
Contacts and groups
Organise the people you work with into groups.
Version history
Recover older versions of any notebook page.
Linking with notebooks
Link tasks to notes and open the context in a tap.
AI assistant
Create whole lists and notebooks from a single sentence.
Your data, protected and yours
Totil was built with privacy in mind from day one, with no fine print.
Data protected at the database level
Everyone only sees what belongs to them or was shared with them, enforced by database-level rules.
Encrypted connection
All traffic travels encrypted, with hardened security headers.
Bot protection
Anti-bot verification at sign-up, to keep the platform clean and fast.
GDPR compliant
Export or delete your data whenever you like, no questions asked.
No selling of data
Your data is never sold or shared with third parties for advertising.
Trusted infrastructure
Hosted with leading European providers, chosen with care.